Instructions for Oral Presenters and Chairs ONSITE

Instructions for Oral Presenters and Chairs ONSITE

Please find below some important and useful information for your presentation.

PRESENTATION SLIDES

In compliance with CME/CPD requirements all speakers and oral presenters have to complete a conflict of interest form. Please include the title slide with your name and title of your lecture at the start of your presentation, followed by the Conflict of Interest disclosure slide. You can simply list the conflicts on our second slide or write “Nothing to Disclose”.

Please click here to download a template of the disclosure slide.

PUBLICATION CONSENT FORM

You will receive login details to access and complete a Publication Consent Form in due course – it is MANDATORY to complete this consent form if you would like to participate as a speaker or presenter in this congress.Please complete this prior to the congress.

PRESENTATION SLIDES UPLOAD  

  • Please upload your presentation slides, at least four hours before the scheduled start of your lecture(s) in the Speakers Ready room onsite.
  • You can bring your slides to the Speakers’ Ready Room on a USB key or an external hard disk.
  • You are asked to only use the Conference computers in the session halls for presentation purposes. The Conference will not be able to support lecture slides presented on personal computers.

TECHNICAL SPECIFICATIONS

  1. Ratio: Aspect ratio of your presentation should be 16:9.
  2. File name: The name of the presentation file should include the presenter’s name and the presentation title. To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc.) to name your presentation.
  3. Format: Presentation files will be accepted in Microsoft Office PowerPoint format only. Macintosh presentations (i.e. Keynote) cannot be accommodated. It is strongly recommended to test all files created with Microsoft Office (for Mac) in the Speakers’ Ready Room several hours before your presentation starts.
  4. MS Office Version: Your presentation needs to be prepared in MS PowerPoint 2010, 2013 or 2016. At the Speakers’ Ready Room onsite MS PowerPoint 2016/2019 is used.
  5. File size: The size of one presentation should not exceed 500 MB, if uploaded online prior to the Meeting. There is no size limit for presentations uploaded onsite at the Speakers’ Ready Room. However, we recommend you keep to a limit of 500 MB.
  6. Saving files: For onsite upload at the Speakers’ Ready Room the presentation has to be saved on a USB flash drive or an external hard-disk. Please note there is no facility to use your own computer for delivering a presentation. 
  7. Font: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Please note: Such presentations cannot be edited in the Speakers’ Ready Room.
  8. Presenter mode will not be available during your presentation. Please print your notes in advance or come to the Speaker ready room and we will print them for you.
  9. Please note that macros should not be used, and flash-animations and Prezi Presentations are not supported. All presentations will be saved on a central server connected to the lecture rooms, which are equipped with computers, beamers, microphones and lecterns.

 

ADDING VIDEO TO YOUR PRESENTATION

If you wish to include video films in your PowerPoint presentation, this can only be set up by the technicians in the Speakers’ Ready Room onsite at the conference. Please do not add to your PowerPoint presentation by yourself. Please go the Speakers’ Ready Room with the video at least 4 hours before your lecture and ask the technicians to assist you. Please make sure to check it in the session hall where your lecture is taking place during a coffee or a lunch break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

Please check the Interactive Online Programme or Conference APP, closer to the conference for any updates to your presentation date, time, and location.