Industry Symposia Manual

Industry Symposia Manual

Dear Supporter,

We are happy to present you with the AD/PD™ 2022 Industry Symposia Manual.

AD/PD™ 2022 International Conference on Alzheimer’s and Parkinson’s Diseases and related neurological disorders will take place on March 15-20 in Barcelona, Spain.

Venue address:
Centre de Convencions Internacional de Barcelona (CCIB)
Plaça de Willy Brandt, 11-14
08019 Barcelona
Website: www.ccib.es

This manual covers important information and is designed to assist in preparing for your Symposium. We trust that you will find it helpful and suggest that you read all the information presented. It will take you very little time now and could save you a great deal of time later.

Please forward this manual to everyone who is working on this project.

Exhibitor (Supporters) Portal

Each exhibitor/supporter has received an e-mail with login details to access the Portal. The Portal enables Supporters and Exhibitors to:

  • Submit Company logo and profile
  • Submit deliverables as per contract
  • Order Lead retrieval/scanner

Link to access the Portal https://exhibitorportal.kenes.com

Notes:

  • The login details has been sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.
  • Access to all Portal services will be available only after submission of your company profile and logo.
  • Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

Kenes Contacts:

Conference Organiser
Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel:  +41 22 908 0488
Fax:  +41 22 906 9140
E-mail: adpd@kenes.com

Hotel Sales Manager
Irina Sapir
Tel: +41 22 908 0488 Ext: 998 | E-mail: isapir@kenes.com

Industry Coordinator

Diyana Yosifova
Tel: +41 22 908 0488 Ext: 258 | E-mail: dyosifova@kenes.com

Elianne Baran Ganot
Tel: +41 22 908 0488 Ext: 921 | E-mail: eganot@kenes.com

Audio Visual Coordinator
Mike Perchig
E-mail: nest@nest-av.com

Industry Liaison & Sales Associate
Victoria Eskenazi
Tel: +41 22 908 0488 Ext: 986 | E-mail: veskenazi@kenes.com

Registration Specialist
Revital Michaeli
Tel: +41 22 908 0488 Ext: 978 | E-mail: rmichaeli@kenes.com

Programme Coordinator
Joanne Katz
Tel: +41 22 908 0488 Ext: 920 | E-mail: jkatz@kenes.com

Product Marketing Coordinator
Denitsa Yordanova
Tel: +41 22 908 0488 Ext 295 | E-mail: dyordanova@kenes.com

Contractors:

Catering
Centre de Convencions Internacional de Barcelona (CCIB)
E-mail: satellites@ccib.es
Catering is exclusive to Centre de Convencions Internacional de Barcelona (CCIB)
Order forms: click here

Material Handing, Onsite Logistic Agent & Customs Clearance Agent
Merkur Expo Logistics GmbH
Irit Sofer
Tel: +49 6173 966 95 28
Mobile: +972 52 511 4982
E-mail: irit.sofer@merkur-expo.com
Merkur is the exclusive handler inside the venue.

Hostesses & Temporary Staff Hire / Plants & Floral Arrangements/ Graphics & Signage/ Furniture
Centre de Convencions Internacional de Barcelona (CCIB)
E-mail: satellites@ccib.es
Order forms: click here

Action Item

(as per signed contract)

Deadline

Contact Person

Staff Hotel Reservation As soon as possible Irina Sapir isapir@kenes.com
Payment of Invoice Balance Must be received in full one week prior to the Conference Pazit Hochmitz phochmitz@kenes.com
Symposium Final Programme
(for approval by Scientific Committee)
As soon as possible and no later than Monday, 6 January Via Exhibitor’s Portal
https://exhibitorportal.kenes.com
Each supporter has received login details to access the Exhibitor’s Portal.
For queries please contact dyosifova@kenes.com and CC
eganot@kenes.com
Printed Mini Programme Advertisement Tuesday, 1 February
Bag Inserts – Final Artwork Tuesday, 1 February
Mobile App Advertisement Tuesday, 1 February
Lead Retrieval Barcode Readers Tuesday, 1 February
Voting/Webcasting/Synchronized Video/Audio/PowerPoint Recording, Live Streaming and other technology products/services
[Exclusive to Kenes Group]
As early as possible and no later than Tuesday, 1 February

Orders received after the deadline will incur rush fees

Denitsa Yordanova dyordanova@kenes.com
Catering Services

 

EARLY BIRD DEADLINE: 8 February 2022 (5 weeks before the set-up).
All the orders placed and confirmed before the Early Bird Deadline will get a 10% discount. Once approved by the CCIB, the payment should be arranged.
Any change on a closed order after this deadline will be considered as new and discounts will not be applied. Once the service is provided/produced, no changes or cancellations will be accepted. DEADLINE FOR SENDING FORMS / NEW ORDERS: The deadline for asking for new services will be 3 March 2022. All orders received after this date, will be under availability and some products may be substituted.
Order forms received will not be considered without the full payment.
During set-up/event days, new requests will be accepted according to availability, and payment will be done at the same time of ordering.
10 days before the event, cancellations or changes will no longer be accepted, a 100% of the cost will be charged.
Convencions Internacional de Barcelona (CCIB)

E-mail: satellites@ccib.es

Order forms: click here

Graphics, Furniture Hire EARLY BIRD DEADLINE: 1 February 2022: all the orders received before 01/02 will get a 10% to encourage the sponsors to send us all requests in advance so that we can check that everything they ask for is available.

REGULAR DEADLINE: From 1 February to 21 February (there won’t be any penalty nor getting the 10% discount).

From 22 February to 7 March a 20% of surcharge will be applied to the sponsors.

DEADLINE FOR SENDING NEW ORDERS: After 3 March 2022 no more requests will be accepted (as if we have to produce signage, or there are furniture requests, we may not have enough time to prepare it or our suppliers may no longer have availability

Convencions Internacional de Barcelona (CCIB)

E-mail: satellites@ccib.es

Order forms: click here

Hostesses & Temporary Staff Hire Convencions Internacional de Barcelona (CCIB)

E-mail: satellites@ccib.es

Order forms: click here

Plants & Floral Arrangements

Shipping & Material Handling Services

Shipment via Germany warehouse No later than Friday, 4 March Irit Sofer irit.sofer@merkur-expo.com
Direct to the Venue Please contact Merkur
Company Date Time Hall Session Details
Biogen

Pre-conference session- supported by an Educational Grant

Tuesday, 15 March 08:30-17:00 Plenary Click here
Roche

Pre-conference Industry Symposium

Tuesday, 15 March 12:30-17:30 Room 112 Click here
Novo Nordisk Wednesday, 16 March 14:00-15:45 Plenary Click here
Cognito Therapeutics Wednesday, 16 March 16:15-17:15 Plenary Click here
Biogen Thursday, 17 March 11:40-13:25 Plenary Click here
Eli Lilly Thursday, 17 March 14:45-15:45 Plenary Click here
Eli Lilly Thursday, 17 March 17:15-19:15 Plenary Click here
Grifols Friday, 18 March 09:10-11:10 Plenary Click here
Roche Friday, 18 March 11:40-13:25 Plenary (breakouts to 113&114) Click here
GE Healthcare Friday, 18 March 14:45-15:45 Plenary Click here
EISAI

This Session is Supported by an Educational Grant

Friday, 18 March 17:15-19:15 Plenary Click here
Cure Alzheimer’s Fund Saturday, 19 March 09:10-11:10 Plenary Click here
EISAI Saturday, 19 March 11:40‐13:25 Plenary Click here
Green Valley Saturday, 19 March 14:45‐15:45 Plenary Click here

Timetable and halls are subject to changes. The most updated timetable is published on the Conference website.

Important notes:

  • Industry Symposia are not included in main Conference CME/CPD credit.
  • Food and drinks are allowed to be taken into the symposium halls (excluded hot dishes). If you are considering having catering together with the symposium, please note that additional charge will be applied for cleaning the hall immediately following the session.
  • We recommend arriving early to set up the hall prior to the start of your Symposium. A member of the Kenes Operational team will be available should you need any assistance.
  • Handouts can be distributed at the entrance to the Symposium Hall; however, it is NOT permitted to place material on the chairs inside the hall.
  • We ask presenters to follow the time schedule precisely in order that the day’s events may run smoothly. An updated scientific timetable can be found on the Conference Website.

Speakers’ Expenses

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the Conference.

Technical Rehearsal
We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Congress Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com
A technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability and rehearsal requirements.

All sessions will be featured in the Virtual Platform via the VOD after the session ends. (Up to 24hours subject to your approval). The platform will be available for 3 months (until June 20th).
For Platinum supporters the session will be streamed live from the Plenary Hall to the platform.

Symposia Halls – Technical Details

Hall Name* Hall Capacity Hall Layout Location
Plenary (115-117) 1,515 seats Theatre P1 Floor
Room 112 819 Theatre P1 Floor
Room 113 360 Theatre P1 Floor
Room 114 360 Theatre P1 Floor

 

Speaker Lectern in Plenary Hall

Lectern Banner Dimensions:

  • Vertical 42″ Plasma screen in front of the lectern, facing the audience, projecting a PPT with the name of the speaker.
  • Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution.
  • The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor
  • Self-branding is not permitted.

Stage arrangement in Plenary Hall

  • 6 x Armchairs
  • 3 x coffee table modules
  • Signage exclusivity for the CCIB
  • Self-branding is not permitted.
  • Sufficient seating for up to 6 persons

*Head table will be set at the back.

  • 6 x Armchairs
  • 3 x coffee table modules

For alternative/additional arrangements (such a head table) please contact Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com)

The general stage setting in the Plenary Hall includes 1 speaker lectern, 6 armchairs and 3 coffee tables.
The Head table will be set at the back. View Example here
For alternative/additional arrangements please contact Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com)

Speaker Lectern in Rooms 112 / 113 / 114

  • Lectern Banner Dimensions:

Width: 60 cm
Height: 120 cm
Depth: 42 cm

  • Signage exclusivity for the CCIB
  • Self-branding is not permitted.

 

Head Table in Rooms 112 / 113 / 114

  • Head table Banner Dimensions:

Width: 120cm
Height: 75cm
Depth: 70cm
(3 x table modules – W120 cm each)

  • Signage exclusivity for the CCIB
  • Self-branding is not permitted.
3 x table modules – W120 cm each
Sufficient seating for up to 6 persons
3 table modules are: 360 width for seating 6 pax

The general stage setting in the 112 /113/114 rooms includes 1 speaker lectern and a head table accommodating up to 6 persons. For alternative/additional arrangements please contact Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com)

Head table and Lectern banners should be arranged in advance by the sponsoring company with the official supplier:  Convencions Internacional de Barcelona (CCIB) E-mail: satellites@ccib.es

Please click here for the venue virtual tour

Plenary Hall: Rooms 115+116+117

  • Large front projection screen in the center/front, image of H4.5 X W8 meters approx. (16:9 ratio)
  • Data projector, at least 12000 ansi-lumens, incl. all the required cabling, for projecting the PowerPoint/Video on the main screen (previous item).
  • Front projection screen in the center/right, image of H2.8 X W5 meters approx. (16:9 ratio)
  • Data projector, at least 7500 ansi-lumens, incl. all the required cabling, for projecting the Video face of speaker/Logo on the side screen (previous item) – see sample photo below.
  • Front projection screen along the side wall half-way, image of H2.25X W4 meters approx. (16:9 ratio)
  • Data projector, at least 7500 ansi-lumens, incl. all the required cabling showing on the Relay screen (previous item) the same image as projected on the main front projection screen.
  • Seamless Data/Video switchers at the AV Control desk
  • Fixed video camera, to capture the face of the speaker at the lectern for live close-circuit projection during discussions.
  • 40” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
  • Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
  • Vertical 42″ Plasma screen in front of the lectern, facing the audience, projecting a PPT with the name of the speaker – see sample photo below.
  • Laser pointer (as back-up, we recommend using the cursor of the laptop computer as a pointer).
  • A. (sound) system, which covers the Hall and the stage, including 8 wired microphones (2 head table, 2 lecterns, 4 for Questions) with stands (floor/table), 1 wireless headset microphone and connection for sound from computers (mini PL plug) at the lectern.
  • Audio monitors for the lectern and the head table.
  • Lighting system, illuminating the lectern and the head table.
  • Colorful Lighting along the front of the Hall.
  • 3-4 x AV technicians to operate the above-mentioned systems.

For demonstration only (taken in other Venues)

For Sponsors’ Symposia being held in Hall 115+116+117, the company “virtual” banner in front of the lectern will be projected – and optionally the Logo slide of the company can be projected on the other screens during walk-in, etc.
Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution.
The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor

Room 112

  • Front projection screen, image of H3.3 X W6 meters approx. (16.9 ratio)
  • Data projector, at least 12000 ansi-lumens, incl. all the required cabling, for projecting the PowerPoint/Video on the main screen (previous item).
  • 40” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
  • Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
  • Laser pointer (as back-up, we recommend using the cursor of the laptop computer as a pointer).
  • A. (sound) system, which covers the Hall, including 6 wired microphones (2 head table, 1 lectern, 3 Questions) with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini-PL plug) at the lectern.
  • Audio monitors for the lectern and the head table.
  • Lighting system, illuminating the lectern and the head table.
  • 2 AV technicians to operate the above-mentioned systems.

Room 113 & Room 114

  • Front projection screen, image of H2.8 X W5 meters approx. (16.9 ratio)
  • Data projector, at least 7500 ansi-lumens, incl. all the required cabling, for projecting the PowerPoint/Video on the main screen (previous item).
  • 21” Confidence monitor on the head table, showing the same image as projected on the main front projection screen.
  • Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
  • Laser pointer ( as back-up, we recommend using the cursor of the laptop computer as a pointer).
  • A. (sound) system, which covers the Hall, including 5 wired microphones (2 head table, 1 lectern, 2 Questions ) with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.
  • AV technician to operate the above-mentioned systems

Product Theatre

Please approach the Technician at least 30 minutes before your session to upload the slides.

  • 2 x 75” Plasma screens, each installed on a high floor stand
  • Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern.
  • PPT wireless advancer (as back-up, we recommend using the cursor of the laptop computer as a pointer).
  • A. (sound) system, which covers the hall and the stage, including wired microphone and connection to sound from computers (mini PL plug) at the lectern, 1 wireless headset microphone and 1 wireless hand-held microphone.
  • Roving AV technician to operate the above-mentioned systems

Data Presentations

Please bring the PowerPoint presentation/s on USB Memory stick and load it on one of the Conference computers in the Speakers’ Ready Room during Speakers’ Ready Room opening hours and no later than 2 hours before the start of the Symposium.

As previously mentioned, we strongly recommend scheduling a technical rehearsal and testing the Presentations during the rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com

Please submit the final symposium programme via Exhibitor’s Portal: https://exhibitorportal.kenes.com

If you have already finalized the speakers who will give a talk in your symposium, please share with us their details as soon as possible. The last day to submit the speakers’ names is Tuesday, 14 December 2021. Please specify country and email address for each speaker.

The full agenda (final version) should be submitted to us by Thursday, 6 January 2022

AD/PD™ one speaker lecture policy with regards Industry speakers: A speaker may now present one talk in a Scientific CME accredited session and one talk in an Industry session; however, he/she is limited to speak in one industry session only. In other words, the same speaker is not allowed to speak in two different industry sponsored sessions so it is important to check that your speakers have not already accepted to talk in any other industry session when inviting them for your session.

Please ensure your speakers are aware of above policy before accepting to talk in your symposium.

The final session agenda should include the following information:

  • Session Title (up to 110 characters including spaces)
  • Session Description (up to 200 words, you can also include hyperlinks inside of it)
  • Speaker Presentations Titles
  • Timing – duration of each speaker presentation and full timing of the agenda
  • Speaker/Moderator Full Name
  • Speaker/ Moderator Country
  • Speaker/ Moderator E-mail
  • Speaker/ Moderator Affiliation
  • Speaker/ Moderator Bio and Photo (please see specs below):
  • Speaker Bio – up to 200 words.
  • Speaker Photo – 180×240 px, JPG Format

In case of changes to your symposium title or programme, please contact the Industry Coordinator at: dyosifova@kenes.com and CC eganot@kenes.com.

All sessions will be featured in the Virtual Platform via the VOD after the session ends. (Up to 24 hours subject to your approval). The platform will be available for 3 months (until June 20th).

For Platinum supporters the session will be streamed live from the Plenary Hall to the platform.

The price for all four elements is 2500 EUR + VAT, if you want to include it, please contact dyosifova@kenes.com and eganot@kenes.com.

  1.  Waiting Room Branding
    Applicable for pre-recorded with live Q&A and pure live session formats.
    This is the first slide participants will see when entering the session virtual room, while waiting for the symposium to begin (the virtual room is accessible 5 min prior to the start time of the session).
    Specifications: MP4, 1920×1080, up to 5 mins
    Click here and here to view examples.
  2. Live Q&A Slide
    Applicable only for pre-recorded with live Q&A session format. This slide will be shown when switching from the pre-recorded presentation/s to the live Q&A segment of the session, to avoid seeing a black screen during this transition.
    Specifications: MP4, 1920×1080, up to 5 mins
    Click here to view an example.
  3. “Thank You” Slide (End of Session Slide)
    Applicable for pre-recorded with live Q&A and pure live session formats.
    This slide will be shown at the end of the session following the Q&A segment, and can be used to refer the audience to your booth or company website etc. (Note: the slide is not clickable)
    Specifications: 1920/1080 pixels, JPEG
    Click here to view an example.
  4. Company logo
    Applicable for pre-recorded with live Q&A and pure live session formats.
    This logo will be shown on the top right corner of the video player.
    Specifications: 32 x 32 pixels, PNG/JPEG

The files for virtual room branding should be sent by e-mail to the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com) by Tuesday, February 15th.

Promotional Items

This section includes guidelines which will assist you to prepare promotional items related to your industry sessions, however, kindly refer only to the relevant items in accordance with your sponsorship agreement.

Due to accreditation criteria for this Conference, which is CME certified, the following rules must apply when creating your promotional items and content:

  • When creating adverts for mobile app, program book and mailshots it is allowed to promote product, symposia or company promotion. Only when promoting symposia please add the following text inside: This session is not included in the main event CME/CPD credit
  • When creating adverts for External and Internal lobby flags in the virtual platform it is allowed to promote symposia or company promotion. Only when promoting symposia please add the following text inside: This session is not included in the main event CME/CPD credit
  • Companies must not use Conference banner in any promotional materials they create.
  • Materials created by companies should NOT utilize the main event marketing look and feel.
  • When promoting your symposium, please always indicate on any of your promotional materials This session is not included in the main event CME/CPD credit
  • When promoting your symposium, you are allowed ​to use the phrase:

AD/PD™ 2022 International Conference on Alzheimer’s and Parkinson’s Diseases and related neurological disorders which will take place on March 15-20 in Barcelona, Spain.

Mobile App Advertisement (Carousel images)

Should you be entitled to a mobile app advertisement per your contract, please send the file as per specification below to the Industry Coordinator, no later than Tuesday, 1 February via Exhibitor’s Portal: https://exhibitorportal.kenes.com
File format: PNG or JPG (up to 2 MB)
Size: 1500 x 2000px

We recommend avoiding using small text, so the advert could be readable when displayed on a mobile screen.

Promotional Email Blast – Exclusive

Sponsors entitled to an Industry Mailshot as per their signed contract, please click here for the design requirements. Please make sure to forward these guidelines to your web-designer/programmer. Please upload the HTML version of your mailshot and other relevant files together in zip folder and send us no later than Tuesday, 1 February via Exhibitor’s Portal: https://exhibitorportal.kenes.com

Joint E-mail Blast

For the joint e-mail blast, please prepare two files according to the following specifications:

  • 1 Banner/Image Format: JPEG Width: 300 pixels Height: 250 pixels
  • 1 A5 PDF (to be linked to the banner/image)

Please send the required file(s) no later than Tuesday, 1 February via Exhibitor’s Portal: https://exhibitorportal.kenes.com

The exact launch date of the joint e-mail blast will be advised closer to the Conference. It will be sent out to the preregistered participants who have agreed to receive promotional material from supporters.

Push Notification(s) via the Virtual Platform

Push notifications will be sent to all online participants via the virtual platform during the live Conference days. Text for push notification should be submitted by e-mail to the Industry Coordinator, Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com) according to the specifications below:

Note: it is highly recommended to keep the messages clear, short, and concise. The aim is to catch the participants’ attention and quickly communicate your message (which is to encourages the participant to join your session or visit your booth).
There is an option to include hyperlink and direct participants to your booth or the Auditorium.
Maximum characters recommended:
Message title: Maximum 75 characters including spaces
Message body: Maximum 140 characters including spaces
Maximum characters allowed:
Message title: Maximum 250 characters
Message body: Maximum 1000 characters
Deadline: Tuesday, 1 February
Please make sure to indicate the preferred date to send out your message. Push notifications will be sent out during session breaks. The exact launch time will be determined closer to the Conference, taking all Conference push notifications into consideration.  

Virtual Platform – Internal Lobby Logos, External Lobby Flags

Specs will be provided upon request and customized.
Deadline: Tuesday, 1 February

Tip: Keep your file catchy, clear and concise! Try to avoid letters, use large logo…

Due to compliance, it is not allowed to include a Product logo in the external lobby flags or internal lobby banners and logos.
This can be done in the Exhibition area if you have a flag or banner there.
In internal lobby and external lobby just brand logo is allowed: the company Brand name e.g., Pfizer, Novartis, Teva, etc.
Product logo (actual product/medicine name itself) may appear in the Exhibition area (Industrial area) if you have advertisement space there.

Mini Programme Advertising

For supporters entitled to adverts in the Mini programme as per their signed contract, please submit the file via the Exhibitor Portal no later than Tuesday, 1 February via Exhibitor’s Portal https://exhibitorportal.kenes.com according to the following specifications:
PDF format, Press quality, CMYK only, Fonts and images embedded.

Symposium Signage (Optional)

Symposium supporters have the option to create signage promoting their symposium according to the below guidelines. The symposium signage must be produced by the supporter.

  1. Session Hall Signage
  •  Self-Standing Sign at the Entrance
    One stand-alone sign to be placed at the entrance of the session hall 30 minutes prior to the sessions published start time. Please make sure to indicate on the sign: This session is not included in main Conference CME/CPD credit
  •  Stage Banners
    • 1 x free standing vertical sign to be placed on/next to the stage. Maximum dimensions: 150cm wide x 250cm high.
    • For sessions held in Rooms 112/113/114 – 1 x horizontal sign placed in front the head table facing audience. (For dimensions, please refer to Section 4: Symposium Session Hall-supplier exclusivity by CCIB). For Sponsors’ Symposia being held in Plenary Hall there is a special set up. For alternative/additional arrangements (such a head table) please contact Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com)
    • 1 x vertical sign placed in front of the speakers’ lectern facing audience. (For dimensions, please refer to Section 4: Symposium Session Hall).
    • For Sponsors’ Symposia being held in Plenary Hall the company “virtual” banner in front of the lectern and will be projected.
    • Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution.
      The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor.
  1. Self-standing signage at the Exhibition Area

The Supporter is entitled to place one sign (W85cm x H200cm) advertising the Symposium on the day of the session only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Industry Coordinator and Exhibition Manager.

Please note:
Due to CME/CPD accreditation criteria, you may not place signage advertising your symposium in any other locations unless coordinated with Kenes staff onsite.

Bag inserts

Bag inserts are to be printed and delivered by the supporter. Should you be entitled to a bag insert as per your contract, please follow the below procedure:

  1. Please submit the final artwork (prior to printing) for approval no later than Tuesday, 1 February via the Exhibitor Portal.
  2. The bag insert should not exceed a double side of standard A4 dimensions.
  3. When promoting Satellite Symposium, please include the following text: This session is not included in main Conference CME/CPD credit
  4. A quantity of 1,800 inserts is requested. We recommend checking the latest registration numbers with the Industry Coordinator, before printing.
  5. Bag inserts must arrive at the advanced warehouse no later than 4 March to be included in the Conference

Important Notes Regarding Shipping of Bag Inserts:

  • Inserts that do not arrive to the warehouse by 4 March, will not be included in the Conference bag.
  • Merkur is the official logistic agent for the AD/PD™ 2022 To assure the safe and timely arrival of your inserts, we strongly recommend sending the Inserts via Merkur warehouse (fees will incur). Further details can be found in the in the Shipping Instructions.
  • Packages should be labeled (Green Label) with the supporting company name, name of the responsible person (who will be onsite), and the name and date of the event. Please also make sure to state ‘Bag Inserts’ on all packages. This Green Label can be found in the Shipping Instructions.
  • Supporters may deliver the Inserts directly to the venue door. Please note that all materials entering the venue incur a handling charge (including bag inserts and display items). No other company is permitted to deliver operate, and handle goods inside the venue.
  • Any deliveries made directly to the venue without going through the official logistics agent, will be at the supporter’s own risk. If they do not arrive on time or are mislaid, the Conference organisers and official logistics agent will not take any responsibility.

Onsite Badges

Each supporter is entitled to 10 Symposium badges which allow access to the supporter’s symposium only (Individual names will not appear on the badges). Symposium badges can be collected 2 hours prior to the session from the Registration Desk and should be returned to the desk after the session ends.

Catering

Catering is exclusive to Centre de Convencions Internacional de Barcelona (CCIB) and should be ordered in advance. Supporters who wish to order food and beverages for their symposium, meeting/hospitality room or exhibition booth, are welcome to do so directly with Centre de Convencions Internacional de Barcelona (CCIB)
E-mail: satellites@ccib.es
Order forms: click here
For your information, refreshments and lunches (included in the registration fee) will be served in the exhibition area as per times scheduled in the scientific programme.
Kindly place your order no later than Tuesday, 1 February.
Note: additional charge of €250 will be applied for cleaning the hall immediately following the session.

Hostesses & Temporary Staff Hire / Plants & Floral Arrangements/ Graphics & Signage

Supporters who wish to order services for their symposium, meeting/hospitality room or are welcome to do so directly with Centre de Centre de Convencions Internacional de Barcelona (CCIB)
E-mail: satellites@ccib.es
Order forms: click here

Parking (for car or small van – hand-carry items only)

There are no parking facilities for at the venue. There are a few car parks around the CCIB.
Please see the symbol in the map bellow.
Please click here for parking options around the venue.

Waste Disposal

Please note that it is the supporter responsibility to leave the symposium session hall in a clean and tidy manner once your symposium has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of your session. Any discarded waste, including promotional material, left behind will be removed by the Conference organisers at the expense of the supporter concerned.

Wi-Fi

Free WIFI will be available at AD/PD™ 2022; however please be aware that as a public Wi-Fi, the capacity is always limited. Should you have any internet-based activities during your symposium, please let us know in advance and we will send you a quote for dedicated Wi-Fi or internet line.
Contact person: Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com)

Meeting Rooms / Hospitality Rooms

Supporters interested in renting a meeting room during AD/PD™ 2022 should contact Mrs. Victoria Eskenazi at: veskenazi@kenes.com

Lead Retrieval Wireless Barcode Readers can be a helpful tool for receiving contact information about participants who attend your symposium. Barcode readers may be rented in advance via the Exhibitors’ Portal no later than Tuesday, 1 February.

The Mini Scanner

  • Pocket size
  • No editing capabilities.
  • Basic participant info
  • Cost per unit € 300 + 4% credit card charges

Please Note:

  • In light of the new data protection regulation recently enacted in Europe, Kenes Group has updated its privacy policy. You can view our updated privacy notice here.
    Kenes will not share delegate’s personal data with third parties without their consent.
    Please note that similarly to sharing a business card, presenting delegate badge for scanning at exhibition booths or industry symposia constitutes an expression of consent to share their personal details with the company that is scanning their badge so that it may contact them in the future.
  • Barcodes on delegate’s badges contain contact information as supplied by the delegate or the agency responsible for the registration process of the delegate. We regret that in some cases, as when group registration is completed by a company, we may not be in possession of the full contact details.
  • In addition, please note that neither Kenes Group nor the Organising Committee is responsible for the content of the information

In order to reserve your Mini Scanner, please log into the Kenes Exhibitors’ Portal: https://exhibitorportal.kenes.com

If further assistance is required to place your order, or you have not received your login details please contact the Exhibition & Industry Coordinator, Diyana Yosifova at dyosifova@kenes.com (and cc Elianne Baran Ganot at: eganot@kenes.com).

Maximize your Participant Experience – Use our innovative technologies for your Symposium

Kenes is proud to deliver a wide variety of quality onsite technology products and services.
We offer:

  • Webcasting, Synchronized Video/Audio/PowerPoint Recording, Live Streaming and many more products designed for capturing and recording symposium content.
  • Voting with Keypads and web-based interaction platforms such as: Voting via the Conference app, Q&A via Conference App (‘Ask the Speaker’) and more products designed for increasing participant’s interaction during symposium sessions.
  • Translation services in any language: We can provide the traditional solution of building a translation booth in the session hall and hiring headphone receivers. Alternatively, we offer app translation with remote interpreters. In this case the participants stream the translation through an app on smartphones.

We also provide tailor made customized solutions – contact us to make it happen!
For more onsite products opportunities and price quotes – Click Here

PLEASE NOTE: All product solutions are offered exclusively by Kenes Group.

Please contact us to discuss your needs and our relevant solutions.

Kindly note that Merkur Expo Logistics GmbH is the sole official on-site agent nominated by Kenes Group to handle all in/out shipments arriving to this Conference.

Contact details:

Merkur Expo Logistics GmbH
Mrs. Irit Sofer
Mobile: +972 52 8890129
E-mail: irit.sofer@merkur-expo.com

Range of services:

  • Transport, national or international
  • Temporary or permanent customs clearances
  • Coordination of deliveries, delivery time slot management
  • Unloading, delivery to the hall/exhibition-stand, forklifting
  • Storage of empty boxes and crates during the event
  • Accessible storage for brochures and give-away items during the event
  • On-site assistance and supervision

The shipping instructions at the end of this manual are provided to assist with your preparation for the correct and timely dispatch of materials to the Conference. Please follow the instructions closely.
The shipping instructions includes:

  • Shipping Instructions
  • Tariff
  • Material Handling Form
  • Shipping Labels

In order to follow up your shipment and to confirm arrival on time, we kindly ask you to provide the official shipping agent with the following information prior to shipping:

  1. Number of pieces (pallets, boxes, cartons, etc.)
  2. Way of transport (road freight, currier services, airfreight, ocean)
  3. Airway bill number

Supporters may choose to use their own services to deliver their goods to the venue door. However, no other company is permitted to deliver, operate, and handle goods inside the venue.

Merkur has the responsibility of receiving and handling all materials for a fee as published on the “Tariff” section at the end of this manual. Handling rates are based on the incoming weight of shipments. Merkur must have payment before forwarding freight.

In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions.

Shipments sent directly to the venue will be refused by CCIB.

Insurance of Goods

All cargo should be insured from point of origin.

To view the full AD/PD™ 2022 Shipping Instructions, including Tariffs, Material Handling please select the relevant links:

Shipping Instructions

Shipping Labels must be attached to all boxes. Labels will be sent closer to the event (apprrox 1 month prior)

Please Note:  All advanced shipments and deliveries to the Merkur warehouse, including by courier, must be coordinated with Merkur.

For any questions/clarifications, please contact Merkur:
Merkur Expo Logistics
Contact: Mrs. Irit Sofer
Mobile: +972-52-8890129
E-mail: irit.sofer@merkur-expo.com