Industry Symposia Manual

Dear Supporter,

We are happy to present you with the AD/PD™ 2026 Industry Symposia Manual.

AD/PD™ 2026 International Conference on Alzheimer’s and Parkinson’s Diseases and related neurological disorders will take place on March 17 – 21, 2026 in Copenhagen, Denmark.

Venue:
Bella Center Copenhagen
Center Boulevard 5
2300 Copenhagen S, Denmark
https://www.bellacenter.dk/en

This manual covers important information and is designed to assist in preparing for your Symposium. We trust that you will find it helpful and suggest that you read all the information presented. It will take you very little time now and could save you a great deal of time later.

Please forward this manual to everyone who is working on this project.

For further support, please don’t hesitate to contact us:

DIYANA YOSIFOVA
Exhibition & Industry Coordinator
E: dyosifova@kenes.com | T: +41 22 908 0488 Ext. 258

Exhibitors and Supporters Portal

Each exhibitor/supporter has received an e-mail with login details to access the Portal. The Portal enables Supporters and Exhibitors to:

Submit company logo and profile
Order lead retrieval (badge scanners)
Submit individual names for badges and order extra exhibitor badges
Submit booth drawing (for “Space Only” booths)/Fascia sign lettering (for “Shell Scheme” booths)

Link to access the Portal https://exhibitorportal.kenes.com

Notes:

The login details has been sent to the person signing the contract. This person is responsible for passing on the login details to third party if needed.
Access to all Portal services will be available only after submission of your company profile and logo.
Only deliverables as indicated in your contract, should be submitted via the Portal. Items not included in your contract will not be processed.

Contact Information

Kenes Contacts:

Conference Organizer
Kenes Group
Rue François-Versonnex 7
1207 Geneva, Switzerland
Tel: +41 22 908 0488
E-mail: adpd@kenes.com

Industry Coordinator
Diyana Yosifova
Tel: +41 22 908 0488 Ext: 258 | E-mail: dyosifova@kenes.com

Exhibition Manager
Yulia Rijinsky
Tel: +41 22 908 0488 Ext: 995 | E-mail: Jrijinsky@kenes.com

Industry Liaison & Sales
Victoria Eskenazi
Tel: +41 22 908 0488 Ext: 986 | E-mail: veskenazi@kenes.com

Hotel Accommodation
Milena Nedyalkova
E-mail: mnedyalkova@kenes.com
https://hotels.kenes.com/congress/ADPD26

Audio Visual Coordinator
Mike Perchig
E-mail: nest@nest-av.com

Registration Specialist
Sandra Silva
Tel: +41 22 908 0488 Ext: 236| E-mail: reg_adpd26@kenes.com

Programme Coordinator
Joanne Katz
Tel: +41 22 908 0488 Ext: 920 | E-mail: jkatz@kenes.com

Product Marketing Coordinator
Olaya Espejo
E-mail: oespejo@kenes.com

Contractors:

Catering
Bella Center Copenhagen
Kasper Laurberg Moesby Altintas
Email: adpdmeetings@bellacenter.dk
Webshop for Catering: will be shared in due course

Onsite Logistic Agent, Material Handing & Customs Clearance Agent
DSV
Belina Flores, Director Fairs & Events
Email: belina.flores.sierra@dsv.com
Mobile: +34 686 902 300
www.dsv.com
DSV is the exclusive handler inside the venue.

Hostesses & Temporary Staff Hire
Moving Talent EU
Viktor Oldenburg
E-mail: viktor@movingtalent.eu
+45 29 72 04 42

Graphics & Signage
Bella Center Copenhagen
Email: adpd2026@bellacenter.dk

Industry - Deadlines & Key Dates

Action Item Please refer only to items which are included in your signed contract	Deadline	Contact Person
Staff Hotel Reservation	As soon as possible	Milena Nedyalkova mnedyalkova@kenes.com https://hotels.kenes.com/congress/ADPD25
Payment of Invoice Balance	Must be received in full no later than one week prior to the Conference	FP&A Team accountsreceivables@kenes.com
Symposium Final Program (for approval by Scientific Committee)	As soon as possible and no later than Tuesday, February 3, 2026	Diyana Yosifova dyosifova@kenes.com
Advert inside the Mini Program	Tuesday, February 3, 2026
Advert in the Mobile App	Tuesday, February 17, 2026
Promotional E-mail Blast (Exclusive/Joint)	Tuesday, February 3, 2026
Text for Push Notifications	Tuesday, February 17, 2026
Badge Scanner/Lead Retrieval System *Kenes Exclusive*	Tuesday, March 3, 2026 Onsite rate will be applied for orders received after this deadline
Placing orders for Live Streaming, Voting / Ask the Speaker/ Evaluation and other Technology Products and Services *Kenes Exclusive*	As early as possible and no later than February 17, 2026 Orders received after the deadline will incur rush fees	Olaya Espejo oespejo@kenes.com
Catering Services	Tuesday, February 17, 2026 Orders received after the deadline will incur rush fees, subject to items availability Orders received between February 17 and March 3: subject to a 25% surcharge. Orders received after March 3: subject to a 50% surcharge.	Bella Center Copenhagen Kasper Laurberg Moesby Altintas adpdmeetings@bellacenter.dk Webshop for Catering: will be shared in due course
Hostesses & Temporary Staff Hire	Wednesday, February 18, 2026	Moving Talent EU Viktor Oldenburg viktor@movingtalent.eu +45 29 72 04 42
Furniture / Graphics & Signage	Upon request	Diyana Yosifova dyosifova@kenes.com
Dedicated Wi-Fi / Wired Internet for Meeting Rooms *Exclusive*	Wednesday, 18 February 2026	For more information, please contact the Industry Coordinator
AV – scheduling Tech rehearsal, placing orders for extra AV for the Sponsored Symposia and AV for Meeting rooms	As early as possible and no later than Friday, February 13, 2026 Orders received after the deadline will incur rush fees	Mike Perchig nest@nest-av.com
Shipping & Material Handling Services
Air freight – CPH (Copenhagen) Airport	Pre-alert & Documents: 7 working days before arrival at Copenhagen – CPH airport. Cargo: Latest arrival at Copenhagen – CPH Airport: 5 working days before stand delivery.	DSV Olimpia Rodrigálvarez olimpia.rodrigalvarez@dsv.com Mobile: +34 628930293 Office: +34 954325842
Pre-show / post-show warehouse handling	Contact DSV
Road freight direct to venue	Pre-alert & Documents: 5 working days before arrival at DSV Copenhagen. Cargo: latest arrival at DSV Copenhagen: 2 working days before stand delivery.

“K-Lead” Application – Barcode Scanner Application

Lead Retrieval Wireless Barcode Readers can be a helpful tool for receiving contact information about participants who attend your symposium.
We are pleased to offer you the K-Lead Application. Supporters can download the K-Lead app onto their own smart phone or tablet and transform their device into an instant, easy lead retrieval system and capture participants’ contact information with a quick scan of their badge.

Advantages of the K-Lead application:

Seamless Integration: Download directly to your device; no extra hardware needed!
Effortless Scanning: Quickly scan attendee badges to capture leads.
Customizable Notes: Add personal comments to each lead for better follow-up.
“Quick Scan” Function: Ability to quickly scan delegates as they enter the symposium hall.
Instant Access: Get real-time lead information for immediate engagement.
Universal Compatibility: Download from the Apple Store or Google Play using “Kenes K-Lead App.

Cost per unit: EUR 750 (excluding 4% credit card charges fees, excluding VAT if applicable).
Device is NOT included!
Deadline: Tuesday, March 18, 2025
Onsite rate of EUR 850 will be applied for order received after above deadline.

Unlock the Power of K-Lead Plus:

Automated Follow-up Emails: Immediately after scanning, send personalized emails to every lead. Make every connection count without lifting a finger!
Tailored Email Customization: Craft the perfect message with customizable subject lines, email content, and signatures. Attach PDFs to add a polished, personal touch that stands out.
Timely Engagement: Say goodbye to the hassle of manual follow-ups. K-Lead Plus handles it by sending tailored emails right after each scan, keeping your brand top of mind.
Trackable Insights: Monitor how your emails perform with engagement metrics. Learn what works and refine your strategies for maximum impact, ensuring you’re always improving.
Compatibility: K-Lead Plus requires at least one K-Lead license purchased.

Cost for K-Lead Plus: EUR 350

Key Notes for K-Lead and K-Lead Plus:

Device Not Included: The application must be installed on your personal or company device (tablet/smartphone).
Reliable Data: Participant badge barcodes carry contact details as provided by registrants or their agencies. Note: Group registration may contain generalized information.
Content Responsibility: Information content is managed by the registrant or their agency, not Kenes Group or the Organizing Committee.
Easy Reservation: Secure your Wireless Barcode Reader in the Exhibitor’s Portal https://exhibitorportal.kenes.com.
GDPR Compliance: We’ve updated our privacy policy in compliance with GDPR. Your personal data won’t be shared without consent. Presenting your badge for scanning implies consent to share your details.
By purchasing the K-Lead and K-Lead Plus, Exhibitors and Sponsors agree to Data Processing Agreement.

How to order K-Lead and K-Lead Plus? -> These services are available to purchase from the Exhibitor’s Portal https://exhibitorportal.kenes.com

API Integration

Do you want to use your own scanning device or app? Need real-time API integration?

We’re excited to introduce our new API-sharing service that seamlessly integrates delegate data from our events directly into your CRM. No more manual data entry—just instant, secure, and accurate lead transfer.

How it works:
✅ Instant API Access – Scan delegate badges using your own app and retrieve full attendee details.
✅ Real-Time Sync – Automatically update your CRM.
✅ CRM Compatibility – Integrates with major CRM systems like Salesforce, HubSpot, and Microsoft Dynamics.
✅ Data Accuracy – Ensure accurate, up-to-date delegate info, reducing manual entry errors.
✅ Custom Mapping – Adapt data fields to fit your CRM’s structure.
✅ Secure & Compliant – Advanced encryption ensures data protection.
✅ Analytics & Reporting – Gain insights on leads and engagement.

If you are interested in the API Integration service, please contact the Industry Coordinator at dyosifova@kenes.com for more information.

Catering / F&B

Catering is exclusive to Bella Center Copenhagen and should be ordered in advance.
Food and drinks are allowed to be taken into the symposium halls.
Supporters who wish to order any Catering for their symposium or any food and beverages for their meeting/hospitality room are welcome to do so directly with Bella Center Copenhagen. Kindly contact Kasper Laurberg Moesby Altintas at adpdmeetings@bellacenter.dk
Catering Order Form: will be shared in due course
Deadline: Tuesday, February 17, 2026
Orders received after the deadline will incur rush fees, subject to items availability
Catering setup: Catering can be placed either inside or outside the hall; however, due to short turnaround times between sessions, catering outside the hall is recommended. In such cases, sponsors are advised to include ropes and poles in their catering order to ensure smooth flow and better organization. Ropes and poles can be ordered together with the catering. Please let us know in advance your preferred Catering setup.
If you are considering having catering during the symposium, please note that additional charges will be applied for cleaning the hall immediately following the session.
Please take into consideration that lunch and refreshments will be served in the Exhibition Hall according to the Conference timetable (click here for the most updated timetable).
If you are planning to offer catering together with the symposium, it is recommended to indicate this in all publications (as long as it is in line with the supporter’s internal compliance policy).
Food surplus (leftovers): Sponsors are kindly asked to inform the organizers in advance if they wish to keep any leftover food, as all trolleys with catering leftovers will be removed once the symposia end by default; if requested, leftovers can be collected before removal or delivered to a designated location (e.g. booth or meeting room), with trolley assistance available upon request in advance. Any unclaimed surplus food will be handled by Bella Center in line with Danish food safety regulations and may be donated through their established partnerships with approved food donation organizations.

Sponsored Symposia Recording and Live Streaming

Sponsored symposia will be recorded onsite and become available to be viewed ‘on-demand’ via the Unlok Online Platform after the Conference.

It takes us up to 72 hours to process the recording and send it to the supporter for review and approval before uploading to the virtual platform. Once approved, it takes us up to 24 hours to upload the recording to the virtual platform.

Product Theater sessions are onsite only – they are not recorded and not live-streamed.

If you wish to have the session also live streamed, for further information and costs, please contact Olaya Espejo at e-mail: oespejo@kenes.com

Symposia Halls - Technical Details and Setup

Symposia Halls – Technical Details
Hall Name	Location	Area (sqm)	Hall Capacity	Hall Layout
Hall A1	Ground Level	2000 sqm	2000 pax	Theater
Hall A3	Ground Level	500 sqm	700 pax	Theater

Speaker Lectern in Hall A1
Vertical 40″ Plasma screen in front of the lectern, facing the audience, projecting a PPT with the name of the speaker. Lectern will be branded digitally at no extra cost. The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor Self-branding is not permitted Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (email: nest@nest-av.com), in order to design the images according to the required resolution.	For demonstration only (the photo was taken in a different venue)
Head Table in Hall A1
The head table will be branded with the general conference branding. If you are interested to have your own company branding note that this is optional and should be arranged in advance and covered by the sponsoring company. Due to the time constraints between the sessions and the specifics of the branding, changing the default conference branding is not recommended. However, if you prefer to have your own company branding for the head table, please contact the Industry Coordinator Diyana Yosifova dyosifova@kenes.com to discuss the options. Self-branding of the head table is not permitted. Size of head table branding: W 4×1.3m * H 0.7m
PIPs Screen in Hall A1
In addition to the above, in Hall A1 it will be possible to digitally brand the PIPs screen (for dimensions, please refer to Section: Audio-Visual (AV) Equipment) Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (email: nest@nest-av.com), in order to design the images according to the required resolution.For demonstration only (the photo was taken in a different venue)
Stage Setup in Hall A1
The default stage setting in Hall A1 includes 1 digital speaker lectern, 1 head table for up to 8 speakers, and 6 armchairs (exact number of armchairs is TBC). For alternative stage setting and/or different set-up, please contact Diyana Yosifova at: dyosifova@kenes.com (depending on the requirements, additional fees may incur).

Branding of Head Tables & Lecterns in Symposium Halls

Please note that all head tables and lecterns in the symposium halls will be branded with the official Conference branding.

Optional Sponsor Branding

Sponsors interested in applying their own branding to the head table and lectern must arrange this in advance and cover all related costs. The details vary by hall:

Hall A1

Lectern: The lectern in Hall A1 will feature digital branding at no extra cost. To coordinate the design and resolution requirements, please contact the Audio-Visual Coordinator, Mr. Mike Perchig: nest@nest-av.com.
PiP Screen: The PiP screen in Hall A1 will also feature digital branding at no extra cost. For specifications and coordination, please contact Mr. Mike Perchig.
Head table: Please see details below

Head tables in all symposium halls and lecterns in all halls (except for Hall A1)

The official branding provider for all head tables and the lecterns in the symposium halls is Bella Center.

Due to the limited time available between sessions and the complexity of the branding setup, replacing the default conference branding is not recommended.

However, if a sponsor wishes to apply their own branding, the following terms apply:

The additional branding must be provided and fully funded by the sponsor.
All branding materials must be ordered through Bella Center, the official branding provider.
To prevent damage to the conference branding during installation and removal, sponsors choosing to brand the head table and/or lectern (except for the digital lectern in Hall A1) must also cover the cost of one backup conference branding.

Artwork Submission Deadline: February 10 – All branding artwork must be submitted to Bella Center by this date.

For a quote and further details, please contact the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com to discuss the options.

Halls Location and Layout

Click here to enlarge the Floorplan with links to virtual tour to every hall: ADPD26 VENUE Floorplan

Hall A: details, pictures and virtual tour available here.

Audio-Visual (AV) Equipment Onsite

Basic AV Package in Hall A1

Large front projection screen in the center, image of at least H6 X W14 meters approx. (see photo below)*.
2 x High-powered Data projectors (main and back-up) to create the panoramic background image and to project the PowerPoint & Video images as picture-in-picture “windows” on the screen.
Data/Video control system, including a seamless Data/Video switcher and all necessary cabling ( opening picture-in-picture “windows” and adding titles of the speakers on the central screen, etc. ).
PTZ Robotic video camera, to capture the face of the speaker at the lectern for live close-circuit projection during presentations.
50” Confidence monitor in front of the head table, showing the same PowerPoint & Video images as projected in the large picture-in-picture “window” on the central screen.
Countdown Timer monitor in front of the lectern, operated by the technicians at the AV Control desk.
Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
Designed lectern with a Portrait 40″ Plasma screen installed in each front, facing the audience, projecting a PPT with the name of the speaker (see photo below)*.
Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer).
P.A. (sound) system, which covers the hall and the stage, including wired microphones for the head table, lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.
Audio monitors for the lectern and the head table.
Lighting system, illuminating the lectern and the head table.
Colorful Lighting on stage.
4 x AV technicians to operate the above-mentioned systems.

For demonstration only (taken in other Venues)

For Sponsors’ Symposia being held in Hall A1, the company “virtual” banners on the Panoramic screen and in front of the lectern will be projected.
Please contact the Audio-Visual Coordinator, Mr. Mike Perchig (e-mail: nest@nest-av.com), in order to design the images according to the required resolution.
The “virtual” banners can include the title of the Symposium and the name and logo of the Sponsor.

Basic AV Package in Hall A2

Front projection screen, image of H4.5 X W8 meters approx. (16.9 ratio), ground supported
15000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen – ground supported, at the back of the Hall
42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
Countdown Timer monitor in front of the lectern, operated by the technicians at the AV Control desk.
Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer).
P.A. (sound) system, which covers the hall and the stage, including wired microphones for the head table, lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.
Audio monitors for the lectern and the head table.
Lighting system, illuminating the lectern and the head table – ground supported.
2 x AV technicians to operate the above-mentioned systems.

Basic AV Package in Hall A3

Front projection screen, image of H4 X W7 meters approx. (16.9 ratio)
11000 a.l. Data projector, incl. all the required cabling, for projecting the PowerPoint on the screen.
42” Confidence monitor in front of the head table, showing the same image as projected on the main front projection screen.
Countdown Timer monitor in front of the lectern, operated by the technicians at the AV Control desk.
Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern and networked to the Speakers’ Ready Room.
Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer).
P.A. (sound) system, which covers the hall and the stage, including wired microphones for the head table, lectern and Questions & Answers with stands (floor/table), 1 wireless headset microphone and connection to sound from computers (mini PL plug) at the lectern.
Audio monitors for the lectern and the head table.
Lighting system, illuminating the lectern and the head table.
2 x AV technicians to operate the above-mentioned systems.

Basic AV Package for Product Theater

2 x 75” Plasma screens on high floor stands
Laptop computer for PowerPoint presentations, including English version of Windows and Office, USB port, sound card – located at the lectern.
Wireless PowerPoint advancer/clicker (we recommend using the cursor of the laptop computer as a pointer).
P.A. (sound) system, which covers the area, including a wired microphone and connection to sound from computers (mini PL plug) at the lectern and 2 wireless hand-held microphones.
AV technician to operate the above-mentioned systems

Technical Rehearsal

We strongly recommend scheduling a technical rehearsal in the hall itself and testing the Presentations during that rehearsal. Please make arrangements directly with the Conference Audio Visual Coordinator, Mike Perchig at: nest@nest-av.com. A 20-minute technical rehearsal is offered free of charge; however additional charges may apply, depending on hall availability, rehearsal requirements and overtime of the technicians.

Presentations Upload Onsite

Presentations Upload Onsite

If you are using a PowerPoint presentation (or any other PC-based application), please note that you have to deliver it on a USB Memory stick to one of the technicians in the Speakers’ Ready Room as soon as you arrive at the Venue in the morning – and at least 1 hour before the start of the symposium.

Please note that the Computers for the Presentations will be supplied with Office 2019 (at least) and the native ratio of the projection on the screens in the halls is 16:9.

If you include video clips in your PowerPoint presentation, be sure to test it with the technician in the Speakers’ Ready Room at least 2 hours before the start of the symposium or as soon as you arrive at the Venue in the morning. Please make sure to check it with the technician in the symposium hall where your lecture is taking place, during a coffee or lunch break prior to your symposium, at least 30 minutes before the start of the symposium – even after checking it in the Speakers’ Ready Room.

Important Note for Macintosh Users

To use MAC presentations on the PC compatible conference computer, please note that you need to prepare it according to the instructions below, before taking it to the speaker room:

Convert it to PowerPoint or PDF.
Use a common font, such as Arial, Times New Roman, Verdana etc. (Special characters might be changed to a default font on a PowerPoint-based PC).
Insert the images as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC).

Promotional Items

Please refer to the Deliverables section on the website: https://adpd.kenes.com/important-information-for-supporters-and-exhibitors/deliverables-specifications-deadlines/

Kindly refer only to the relevant items in accordance with your sponsorship agreement.

Please submit all relevant items as per the guidelines below via email to the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com.

Symposium Signage (Optional)

Symposium supporters have the option to create signage promoting their symposium according to the below guidelines.
The symposium signage should be produced by the supporter.
Please make sure to follow the guidelines specified at the beginning of this section.

Symposium Hall Signage

Self-Standing Sign at the Entrance
1 x free standing vertical sign can be placed at the entrance of the symposium hall 30 minutes prior to the symposium published start time. Maximum dimensions: 85cm wide x 200cm high.
Please make sure to indicate the following disclosure on the sign: This session is not included in main event CME/CPD credits.

Stage Banners
1 x free standing vertical sign can be placed on/next to the stage. Maximum dimensions: 150cm wide x 250cm high.

Digital Lectern
In Hall A1 there will be a designed “digital” lectern (for dimensions, please refer to Section: Symposia Halls – Technical Details and Setup).
The “virtual” banner can include the title of the Symposium and the name and logo of the Sponsor.

PiP screen
In addition to the above, in Hall A1 it will be possible to digitally brand the PiP screen (for dimensions, please refer to Section: Audio-Visual (AV) Equipment)

Signage in the Exhibition Area

Self-Standing Sign
The Supporter is entitled to place 1 x free standing vertical sign (85cm wide x 200cm high) advertising the Symposium on the day of the symposium only. The sign may be placed in the exhibition area during exhibition opening hours. Please liaise onsite with the Industry Coordinator and Exhibition Manager regarding exact time and location.

Notice:
Due to CME/CPD accreditation criteria, you may not place signage advertising your symposium in any other locations unless coordinated with Kenes staff onsite.
Please make sure to indicate the following disclosure on the sign: This session is not included in main event CME/CPD credits.

Miscellaneous Information

Symposium Badges

Each symposium organizer is entitled up to 10 Symposium badges which allow access to their Industry Session only. These badges will not display individual names.
Symposium badges will be prepared upon request only and can be collected at the Registration desk 2 hours prior to start of your Industry session. Symposium Badges needs to be returned to the Registration desk after the session has ended.

Wi-Fi

AD/PD™ will provide free Wi‐Fi access to all visitors, suitable for basic web browsing. Should you require an internet connection for your exhibition booth or meeting room, we would recommend ordering a wireless or wired connection, at an extra cost, to guarantee a high‐quality service inclusive of technical support.

For ordering Wired Connection and Dedicated Wi-Fi, please contact the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com.

Important notes:

Please be advised that all WLAN networks will be created exclusively by the official Internet provider.
The Organizers/Venue retain the right to shut down any WLAN networks created individually.
Please be advised that creating private Wi‐Fi network at the booths or meeting rooms is not allowed.
The Venue and the Organizers reserve the rights to discontinue any activity which interfere with the hall Wi‐Fi coverage.

If you have any questions related to the dedicated internet lines, please contact the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com.

Meeting Rooms / Hospitality Rooms

Supporters interested in renting a meeting room during AD/PD™ 2026 Conference should contact Industry Liaison & Sales, Ms. Victoria Eskenazi: veskenazi@kenes.com

Supporters, who have rented a meeting room: please contact the Industry coordinator Diyana Yosifova dyosifova@kenes.com with your preferred setup for the room and how many participants are expected.

Meeting room Setup changes deadline: Friday, February 13, 2026

Important note: if you need a special setup, different from the default ones (U-shape, boardroom or theater), please let us know as soon as possible and no later than February 9, 2026.

AV is not included in the price and can be ordered from the Conference AV coordinator.
- Kindly contact Mike Perchig at nest@nest-av.com.
- Deadline for ordering AV for your meeting room is: Friday, February 13, 2026 (orders received after the deadline will incur rush fees, subject to items availability)
- Kindly specify the name of the Sponsor/Exhibitor when approaching the AV coordinator.
F&B is not included in the price and can be ordered directly from the Catering Agency.
- Catering is exclusive to Bella Center Copenhagen.
- Kindly contact Kasper Laurberg Moesby Altintas at adpdmeetings@bellacenter.dk.
- Catering Order Form for Meeting Rooms: available here. The completed order form should be sent to
- adpdmeetings@bellacenter.dk.
- Deadline: February 17, 2026 (orders received after the deadline will incur surcharge, see below, and are subject to items availability)
  - Orders received between February 17 and March 3: subject to a 25% surcharge.
  - Orders received after March 3: subject to a 50% surcharge.
- Kindly specify the name of the Sponsor/Exhibitor when approaching the Caterer.

Parking

Click here for detailed information on how to get to Bella Center and parking information.

Waste Disposal

Please note that it is the supporter’s responsibility to leave the symposium hall in a clean and tidy manner once the symposium has finished. Any items such as leaflets, banners, roll-ups must be removed from the hall at the end of the symposium. Any discarded waste, including promotional material, left behind will be removed by the conference organizers at the expense of the supporter concerned.

Hostesses & Temporary Staff Hire

Supporters who wish to order hostess services for their symposium, are welcome to do so directly with Moving Talent EU:
Moving Talent EU
Viktor Oldenburg
viktor@movingtalent.eu
+45 29 72 04 42
Deadline: February 18, 2026

Blackout Policy

We respectfully request that all supporters (sponsors, exhibitors, special interest groups, and other stakeholders) comply with the Conference blackout policy and refrain from holding organized meetings or events in parallel to the scientific program. Click here to view the Conference program.

Speakers' Expenses

As indicated in the sponsorship agreement, the supporting company, in addition to the support fee, must cover all speakers’ expenses, including registration fees, accommodation and travel expenses. This also applies in the case where the Sponsored Symposium speakers have already been invited by the AD/PD™ 2026 Conference.

Innovative Products for Industry Symposia

Maximize your Participant Experience – Use our innovative technologies for your Symposium

PLEASE NOTE: All product solutions are offered exclusively by Kenes Group.

Kenes is proud to deliver a wide variety of quality onsite technology products and services.
We offer:

Live Streaming and many more products designed for capturing and recording symposium content.
Voting, Evaluations, and more products designed for increasing participant’s interaction during symposium sessions.
Translation services for any language are available in two options. The conventional approach involves local interpreters and the use of headphone receivers. Alternatively, we offer a cutting-edge AI-powered solution. With this innovative method, participants can access live translations and captions seamlessly by scanning a QR code on their mobile phones.

We also provide tailor made customized solutions – contact us to make it happen!
For more onsite products opportunities and price quotes – link will be shared in due course.

Please contact us to discuss your needs and our relevant solutions.

Please submit your order by February 17, 2026. Orders received after the deadline will incur rush fees.

Photography Packages

Professional Event Photography Packages

Enhance your brand presence with high-quality, professional photography of your booth and sponsored sessions. Our expert photographer will capture the best moments, providing you with premium images to use for marketing, social media, and post-event promotion.

📸 Booth Photography Package
Showcase your booth in the best light with a dedicated photoshoot. Ideal for branding, PR, and post-event marketing.
✔️ up to 30 high-resolution images of your booth from all angles (no people)+with attendees interacting

🎤 Symposium Photography Package
Capture the impact of your sponsored symposium with dynamic, high-quality images of key moments.
✔️ A minimum of 15 high-resolution images featuring speakers, stage, and engaged audience

📸+🎤 Combined Booth & Symposium Photography Package (Best Value!)
Get the full coverage experience with a special discounted package combining booth and symposium photography.
✔️ up to 30 high-resolution images of your booth from all angles (no people)+with attendees interacting
✔️ A minimum of 15 high-resolution images from your sponsored symposium

💡 Limited availability – book your photography package in advance to ensure your brand is captured at its best!

Interested in booking a Photo Package with us? -> Contact the Industry Coordinator Diyana Yosifova at dyosifova@kenes.com.

Shipping Instructions

Delivery & Logistic Services

Failure to comply with these instructions and deadlines, may cause unnecessary delays in handling / clearance and additional expenses being incurred.

For security, insurance, and efficiency reasons DSV is the exclusive agent nominated by the organizer for move in and move out handling of empties for the conference.

Insurance of Goods

All cargo should be insured from point of origin.

For AD/PD™ 2026 shipping instructions, please click here.

For Tariff, please click here.

For Quotation form, please click here.

Freight Handling & Customs Clearance Agent

DSV
Belina Flores, Director Fairs & Events
belina.flores.sierra@dsv.com | Mobile +34 686 902 300 | www.dsv.com

There is an increasing number of fraudulent websites that are attempting to impersonate AD/PD™. All official communications about the AD/PD™ Conference are managed by Kenes Group. Please exercise caution if contacted by other organizations claiming to represent AD/PD™. For any questions about sponsorship please contact Victoria Eskenazi, Industry Liaison & Sales Associate, at veskenazi@kenes.com

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“K-Lead” Application – Barcode Scanner Application